General Academic Regulations

The University may offer programmes for undergraduate Bachelor’s Degrees at Honours Level. 

Honours Degrees

1. one or more ‘subjects’ shall be studied over at least four years of full-time study(or equivalent), including one academic year of Industrial Attachment. These subjects shall be studied intensively and progressively (i.e. studies in the final year(s) assume prior knowledge of the Subject at first, second and third-year level) and be taught and examined at a level requiring great breadth and depth of knowledge and understanding.
2.  the combination of subjects and modules within an Honours Programme shall be prescribed so as to focus on specific topics and to disallow a wide choice of disparate options. This specific focus may be influenced by the requirements for professional recognition and registration within a particular field.
3. one or more subsidiary subjects or modules  may be studied within the Honours programme but assessment in these subjects/courses either will not contribute to the final classification of the degree awarded or will be assigned a relatively lighter weighting in the overall calculation.
4. a student for an 'Honours' degree shall normally be required to complete a project or dissertation within the programme of study. Normally, at least 60% of the courses taken in an ‘Honours’ Programme will be in the major subject (s).

Normal Entry

For normal entry candidates should:- 

(a) have satisfied the general requirements as prescribed below; and

(b) have satisfied the special requirements for entry into the particular Programme chosen; and

(c) have passed English Language and Mathematics at Ordinary Level or approved equivalents. 

General  Requirements 

Passes in at least 5 subjects at Ordinary Level and at least 2 subjects at Advanced Level or their equivalents. 

The following are acceptable to the University:- 

Ordinary  Level Pass or Equivalent.

• Ordinary Level of the Associated Examining Board’s General Certificate of Education.
• Credit standard of the Cambridge Overseas Higher School Certificate;
• Ordinary Level of the University of London’s General Certificate of Education;
• Ordinary Level of the Zimbabwe General Certificate of Education/ Zimbabwe School Examinations Council.
• Subsidiary standard of the Cambridge Overseas Higher School Certificate; 

Advanced  Level Pass or  Equivalent

• Advanced Level of the Associated Examining Board’s General Certificate of Education.
• Principal subject standard of the Cambridge Overseas Higher School Certificate;
• Advanced Level of the University of London’s General Certificate of Education.
• Advanced Level of the Zimbabwe General Certificate of Education/Zimbabwe School Examinations Council. 

APPROVED  SUBJECTS  FOR  ADMISSION  PURPOSES:

Subjects approved by the Associated Examining Board; and/or the Cambridge

Local   Examination Syndicate and/or the London General Certificate of Education/and/or Zimbabwe General Certificate of Education/Zimbabwe School Examinations Council.           

• Level   
• OA       Accounting
• O          Accounts
• OA       Accounts, Principles of
• OA       Ancient History
• A          Ancient History and Literature
• OA       Applied Mechanics
• O          Applied Statistics
• OA       Art
• OA       Art and Crafts (AEB)
• OA       Bible Knowledge
• OA       Biology
• O          Bookkeeping and Accounting
• OA       Botany
• O          Building  Studies
• OA       Business Management
• OA       Business Studies
• OA       Chemistry
• O          Commerce
• OA       Computer Studies
• A          Computing Science
• O          Computing Studies
• OA       Divinity
• O          Drama and Theatre Arts (AEB)
• A          Economic & Political Studies
• O          Economic and Public Affairs
• A          Economic and Social History
• A          Economic Geography
• OA       Economic History
• O          Economic Principles
• OA       Economics
• A          Electronic Systems (AEB)
• O          Electricity & Electronics
• O          Elementary Physiology
• O          Elements of Sociology
• OA       Engineering Drawing
• OA       Engineering Science
• O          English Language
• OA       English Literature
• O          Environmental Biology (AEB)
• OA       Environmental Studies
• OA       Fashion and Fabrics/Dress and Textiles
• OA       Food and Nutrition/Food Studies
• OA       French
• O          French Literature (Cambridge)
• O          French Studies
• O          General Mathematics
• O          General Paper (Use of English)
• OA       General Principles of English Law
• O          General Science
• OA       Geography
• OA       Geology
• A          Government & Political Studies/Politics
• O          Government Economics and Commerce
• OA       Health Science
• OA       History
• OA       History, Ancient
• O          History & Appreciation of Music
• O          Home Economics
• OA       Human Biology
• OA       Law
• OA       Mathematics
• A          Mathematics, Applied
• OA       Mathematics, Pure
• O          *Metalwork
• O          *Metalwork Engineering
• OA       Music
• OA       Ndebele
• OA       Physical Science
• OA       Physics
• O          Physics with Chemistry
• OA       Political Studies
• OA       Portuguese
• O          Principles of Economics
• OA       Psychology
• OA        Religious Studies
• O           Rural Biology
• OA       Shona
• OA       Social Science
• OA       Sociology
• OA       Statistics
• O          *Surveying
• OA       Technical Drawing
• O          Technical Graphics
• O          *Woodwork
• OA        Zoology
•  

* Not more than one subject indicated above by an asterisk may be recognised for the purpose of satisfying Ordinary Level requirements. 

Other subjects and other Examining Boards may be accepted by the Senate on the recommendation of the Registrar.

Restrictions against the combination of Overlapping Subjects:

In the selection of subjects for the purpose of satisfying the general requirement, subjects listed under Column A in the Table below cannot be counted with any corresponding subjects under Column B. 

_____________________________________________________________________

COLUMN A                                                        COLUMN  B

_____________________________________________________________________

Accounting                                                      Accounts, Principles of Accounts, Bookkeeping.

Art                                                                 History of Art

Biology                                                           Rural Biology, Botany, Zoology, General Science

Chemistry                                                       Physical Science, Physics with Chemistry, General Science

Economic Geography                                       Geography, Environmental Studies

Economics                                                      Economic Principles, Commerce

Elementary Physiology                                     Human Biology

Elements of Sociology                                      Sociology

Engineering Drawing                                        Technical Drawing

Environmental Studies                                     Geography

General Mathematics                                       Mathematics 

General Science                                              Physics, Physical Science, Physics with Chemistry, Biology,Zoology, Botany, Rural Biology

Geography                                                     Economic Geography Government &           

Political Studies                                              Government & Politics

Health Science                                                Human Biology

Human Biology                                               Zoology, Biology, Health Science

Mathematics                                                   Pure & Applied Mathematics, Pure Mathematics, Applied Mathematics

Physical Science                                              Physics with Chemistry, Chemistry, General Science,  Physics

Physics                                                           Physics with Chemistry, Physical Science, General Science

Pure & Applied Mathematics                             Pure Mathematics, Applied Mathematics

Social Science                                                 Sociology

Zoology                                                          Human Biology, Health Science

Faculty  Requirements 

For admission to a particular Programme of study and/or for Subject/ Courses within the Programme there may be specific restrictions on the choice of subjects in the General Requirements and/or additional requirements concerning entry. Such additional requirements shall be prescribed in the Faculty Regulations.

 Special  Entry 

1. The following persons may apply for Special Entry and for permission To proceed to a first degree with exemption from the whole or part of the normal  entry requirements:
2. A person who has obtained a degree of this or another University or degree awarding Institution.
3. A person who has obtained from a University or an Institution of similar status, academic qualifications (other than degrees) acceptable to the Senate;
4. A person who has obtained an appropriate number of subjects at An approved examination equivalent to the standard of the Ordinary Level of the General Certificate of Education examination and has subsequently passed an intermediate or equivalent examination at a University acceptable to the Senate;                  
5. Students who qualify under this regulation for Special Entry may apply To the Senate to be exempted from certain courses and examinations. Permission may be given to complete the programme for a Bachelor’s degree in less   than the normal required period provided that no student shall be allowed direct entry to the Final Part of any Programme; 
6. Students who apply for admission under this regulation may be required to attend  interviews and/or special tests at the University to determine their suitability for admission to Bachelor’s degree studies.

Mature  Entry 

Persons who are at least 25 years of age on the first day of the academic year in which admission is sought and who are not eligible for entry under the Normal or Special Entry Regulations may apply for Mature Entry provided that: 

• Applicants must have passed at least five approved ‘O’ level subjects including English Language and Mathematics (or equivalents) and must have demonstrated potential suitability for university studies by virtue of  their attainments and/or relevant work experience.
• Normally, applicants should have completed their full-time school or college education at least five years before the start of the academic year in which admission is sought. 

Requirements for Mature Entry

Applicants who wish to be considered under the Mature Entry provisions   may be required to attend interviews and/or special tests at the University designed to assess their command of the English Language, numeracy and reasoning ability and general suitability for admission to Bachelor’s   degree studies. Applicants who have previously attended Mature Entry tests and/or interviews without success will not be considered for admission under this form of entry unless in the intervening period they have acquired additional qualifications and/or experience.            

Submissions  of Applications

• Applications must be submitted on the official Admission forms.
• The closing dates for receipt of application forms for Normal Entry shall be as advised for each year. Another date shall also be advised for receipt of late application forms. Late applications may be considered upon payment of the prescribed late-application fee until the advised date for such applications.
• The closing date for Special Entry and Mature Entry applications shall be as advised for each year.

General  Provisions

Every student must satisfy the University that he/she has an adequate command of the English Language. New students may be required to undertake a test in English proficiency set by the University, upon registering for Bachelor’s degree studies.

Students admitted under the Special Entry provisions may be exempted from this requirement.

• A student may not register simultaneously for more than one Programme at the University without the permission of the Senate.
• Registration will take place in accordance with the arrangements prescribed each year through the Registrar’s Office.
• A student's registration shall not be confirmed until he/she has fulfilled the requirements for payment of fees.
• Normally, no student shall be admitted to any programme or any course more than two weeks after its commencement. Any exception to this Regulation must have the written endorsement of the Chairperson of the Department and the Dean of Faculty concerned and will be subject to approval through the Registrar’s office.
• Students who enter or return to the University late shall not be entitled to special tuition.
• Such students shall be liable to pay the late registration fine, unless permission for such late registration has been given by the Registrar.
•  A student registered for a Subject and/or Course is expected to attend all classes prescribed for such Subject/and or Course. Where tutorials, seminars, fieldwork, vacation work and practical sessions are prescribed a student is required to attend and to complete any assignment set. 
• If a student is unable to attend classes for health reasons for longer than 72 hours, he/she must notify the appropriate Faculty Office of the facts as soon as possible and submit certification in support thereof by a medical practitioner registered in accordance with the Medical, Dental and Allied Health Professions Act. For absence on grounds other than health, prior permission from the Dean on the recommendation of the Chairperson of Department concerned shall be necessary.
•  After taking due consideration of the academic progress of a student, the Senate may require or allow a student originally registered for one Programme or
• Subject to register for another Programme or Subject on the completion of either the First Part or the Second Part of the Programme for which he/she is registered. 
• Normally, no programme shall commence with fewer than five students.

• All Bachelor's degrees, except the MBBS degree, shall be classified in the following divisions:
• First Division, Upper Second Division, Lower Second Division, Pass.
• In determining the degree classification of a programme,  the weightings of all parts of the degree programme shall be taken into consideration. The actual weightings shall be prescribed in the programme regulations.
• The following Grading Scheme shall be adopted for all Modules and Programmes : 

            75%      and above         1          (First Division)
            65%      -   74%              2.1        (Upper Second Division)
            60%      -   64%              2.2        (Lower Second Division)
            50%      -   59%              Pass    
            Below        50%             Fail      

•  The following Credit Accumulation regulations shall apply to all Modules and  Programmes:
•  A Credit shall be equivalent to 10 notional hours of learning.
•  All programmes offered by the University shall use an academic credit allocation system approved from time to time by the Senate. The University shall adopt the following credit level framework prescribed by the Zimbabwe Council for Higher Education for all programmes offered:

 A student who successfully completes a module shall be awarded the credits approved for the module at the assigned level.

Award of Credit

A student  shall be awarded credits on successful completion of a module

Credit Accumulation and Degree Qualification

• A student shall progressively accumulate credits for modules that they successfully complete.
• A student shall be required to accumulate sufficient credits to progress through the programme and would be required to gain the total credits required for the award of the degree qualification as prescribed in the Faculty Regulations.

Accreditation of Prior Learning

A student who is exempted from the first year of study shall be awarded credit determined by the Faculty recognising prior learning that matches the learning outcomes gained from an accredited institution and relevant work experience.

• Normally, evaluation shall be based on Continuous Assessment as well as University Examinations.Unless otherwise approved by the Senate, Continuous Assessment will contribute between 25% and 50% of the overall assessment. 
• Each Department shall determine which items of coursework and practical work will be included in the Continuous Assessment and shall define the relative weighting assigned to each item of coursework or practical work. 
• Each Department shall inform the students of these details at the beginning of the module and shall maintain written records of each student’s Performance in these elements of Continuous Assessment.  Items Incorporated in the Continuous Assessment may include assignments, tests, essays, fieldwork, laboratory work and projects. 
• University Examinations shall normally be taken by students at the end of each appropriate semester as prescribed in the Faculty Regulations. 
• External Examiners shall be appointed to moderate all University Examinations. 
• All matters relating to the conduct of University Examinations shall be the responsibility of the Registrar.
• To be admitted to any University Examination, a candidate must:- 

• Exclusion from a University Examination shall require the authority of the Senate.
• The Examiners may require any candidate to attend an oral examination and/ or write a special examination.

A candidate who fails to satisfy the Examiners in terms of these General Academic Regulations and Faculty Regulations may be required by the Senate to: 

(a)   proceed to the next part of the Programme carrying not more than 25 % of the modules from the preceding Parts 

(b)   repeat 

(c)   discontinue 

(d)   withdraw

Where a dissertation or a project is prescribed in any programme, a candidate shall be informed in advance of the deadline for submission of such dissertation or project. Unless prior permission for an extension of this deadline has been granted by the Academic Board, any candidate who fails to meet this submission deadline shall normally fail and would be required to repeat the dissertation or project. A candidate who fails the dissertation or project but obtains a mark of 40% - 49% may on the recommendation of  the Examiners, be permitted to submit the dissertation or project at a later date, normally within three months of the publication of the results. Unless otherwise determined by the Senate, the maximum mark allowable for such referred work shall be 50%.

CARRY  OVER

• The number of carry-over modules may be limited by Faculty Regulations.
• For all Parts, other than the Industrial Attachment year which consists of only one module, the total number of carry-over modules shall not exceed 25% of the number of normally scheduled modules in a particular year of a Programme.
• A student shall be required by Senate to undertake Continuous Assessment with their carry-over modules. This assessment will then be taken into account in the usual way in determining the overall assessment.
• No candidate may carry over a particular module for more than two years.

REPEAT

• A candidate who is not allowed to proceed to the subsequent Part of the Programme, but has passed at least 50% of the modules in that Part of the Programme, may be allowed to apply to repeat.     
• Repeat' means that the student may apply for readmission into the same Programme and his/her application will be considered through the normal procedures.
•  If a student is repeating a module(s), he/she shall only be credited with the marks obtained during the 'repeat' year.  A Repeat student shall only repeat failed courses.

• A candidate who fails more than half of the modules for any year of their programme or obtains an overall aggregate mark of less than 35%  (40% in the Faculty of Medicine) shall discontinue.
• 'Discontinue' means that the student must discontinue the Programme in which he/she failed.  Such a student will be free to apply for admission/transfer into a different programme and his/her application will be considered through the normal admission procedures.

WITHDRAW

A candidate who is not allowed to proceed to the subsequent Part of the Programme, and

 (a)        has passed less than 25% of the modules in that Part of the Programme, or

 (b)        has failed the same Part of the Programme twice, or

 (c)        has failed two different Programmes, will be required to withdraw.

'Withdraw' means that the student must withdraw from the University. Once 'withdrawn' the student may not apply for admission until after a period of two years has elapsed.

Any candidate who, having failed to satisfy the Examiners, is required to withdraw from the University or discontinue a programme, has a right to appeal. 

• A committee shall be established by the Senate to consider such an appeal. 
• Any candidate who wishes to lodge an appeal against withdrawal or discontinuation must do so in writing to the Registrar within 21 days after the publication of the Examination results. 
• On appeal, the candidate must state clearly the grounds of the appeal.  Medical grounds must be substantiated in writing by a medical practitioner registered in terms of the
• Health Professions Act. Any other evidence which the candidate wishes to submit in support of his/her case must also be lodged with the written appeal. 
• The Registrar will refer all timeous appeals to the Appeals Committee  for consideration. 
• The Appeals Committee will consider, as legitimate grounds for appeal, new evidence of mitigating circumstances (except mere lack of diligence or other fault on the part of the student) which was not previously available to the Examiners. Extenuating circumstances of a force majeure’ nature, which explain and are directly relevant to the student’s academic performance and which he/she could not reasonably have been expected to have foreseen or avoided, will be considered. 
• The Committee shall be empowered to hear an appellant orally and to seek all such information or evidence as it may consider pertinent. 
• No right to an automatic oral hearing is conferred upon appeals and the University will not reimburse any expenses incurred by an appellant in making a personal appearance
• before the Committee. 
• The Committee shall make recommendations in each case, as it deems appropriate. Its recommendations shall be submitted to the Senate for approval, or to the Academic
• Board or the Vice-Chancellor on behalf of the Senate for  consideration.

• the candidate will not normally be exempted from presenting a thesis or dissertation where such is prescribed. 
• the award of an Aegrotat Degree shall be without classification. 
• Where a student qualifies for an Aegrotat Degree, he/she may opt instead to write a special examination in order that an overall grade may be determined and formally credited to the student. Application for such an option must be submitted in writing to the Registrar not later than four weeks before the scheduled examinations. 
• The Senate may require any candidate, irrespective of his/her Programme or Faculty, whose examination  performance has been adversely affected by sufficiently substantiated circumstances of ‘force majeure’ nature to write a special examination at an appropriate future date, normally not later than three months after the date of the last examination missed. In such a case, unless otherwise stipulated by the Senate, the mark obtained in the special examination will be counted in the overall  assessment for   purposes of degree classification.
• A candidate who wishes to be considered for an Aegrotat Degree must apply in writing, together with written substantiation for his/her case, to the Registrar normally within ten days of the end of the University Examinations for the Programme concerned. Appeals which are submitted on medical grounds must be supported by a certificate from a medical practitioner registered in terms of the Health Professions Act.
• A candidate who is awarded an Aegrotat Degree  may not re-enter the examination for that same degree, but shall be eligible to apply to proceed to an appropriate higher degree.

Definition 

Plagiarism is the unacknowledged use of another person's material or ideas.  As such, plagiarism is an academic offence in the sense that theft is in ordinary daily life.

• Recommendations on the severity of the penalty shall be determined by the appropriate Departmental Board or Board of Examiners.  Cases of plagiarism shall be

handled in the following manner:- 

Minor  Cases  of  Plagiarism 

• FIRST OFFENCE: In the case of plagiarism being discovered in a piece of work such as an essay or laboratory report or Dissertation the student shall get a Chairman's warning but shall be given an opportunity to re-do and re-submit an acceptable piece of work after one week and shall be awarded a maximum of 50%. 
• SECOND OFFENCE: The student shall get a Dean's warning and shall be awarded a mark of zero for the submitted work.
• THIRD OFFENCE: The Senate shall take disciplinary measures such as suspension or expulsion of the student who will have been awarded a mark of zero.

 
Major Cases of  Plagiarism 

In the case of plagiarism being discovered in a project at the end of the year the candidate shall be denied the opportunity to resubmit the project, but will be required to submit a new project.                    

• The new project shall be submitted not later than June of the following year.
• The new project will be awarded a maximum mark of 50% 
• In the case of plagiarism being discovered in a project for the second time and after resubmission, a mark of zero shall be awarded and recorded, and the Senate shall take disciplinary action either to suspend or expel the student.

• The Registrar shall be responsible for the publication of the results of University Examinations as approved by the Senate.
• Results lists shall be published individually to the student’s web portal, and where necessary,  shall be posted on University Notice Boards.  The Registrar may post to each candidate at his/her registered  address, a copy of his/her individual results.

On leaving the University each student may obtain, on application to the Registrar, one copy of a  formal transcript of his/her complete  academic record at the University.

The award of Degrees of the University shall be subject to approval by the University Council.

Candidates completing the requirements for such award will be entitled to receive a formal certificate of the University, bearing the University seal and signed by the Vice-Chancellor and the Registrar, confirming the award. 

Three letters and four figures 

Three Letters 

-   First letter stands for the Faculty.

-   Subsequent two letters stand for the department. 

Four Figures 

First “digit” or figure from the last letter denotes the year of study i.e. 

PART I               CODE 1 

PART II              CODE 2 

PART III             CODE 3 

PART IV             CODE 4 

PART V              CODE 5

• Registration/Enrolment for the Master of Philosophy and Doctor of Philosophy Degrees shall follow after acceptance of submitted proposals and suggested supervisors by the Academic Board.
• Each student shall be required to pursue a prescribed programme of study under the direction of a supervisor, who shall be a member of the academic staff of the University in the appropriate discipline. Normally, one or more Associate Supervisors will also be appointed. 
• Each student shall be required to pursue a prescribed programme of study under the direction of a Supervisor who shall be a member of the academic staff of the University in the appropriate discipline. If the need arises, a Co-supervisor and an Associate Supervisor(s) may also be appointed. 
• The appointment of all Supervisors shall be made by the Senate on the recommendations of the appropriate Faculty Higher Degrees Committee. 
• The Supervisor shall report on each student’s progress every six months to the Faculty Higher Degrees Committee through the appropriate Departmental Board. 
• A student shall maintain regular contact with the supervising Department and shall be required to attend for certain periods at the University as directed by their approved supervisor(s). 
• Students shall maintain regular contact with the supervising Department and shall be required to attend for certain periods at the University as directed by their approved Supervisor (s). Replaces 7.3 as above 
• The student shall complete the relevant Progress Report Form and submit it after every six months to the Supervisor. The Supervisor shall report on each student’s progress every six months to the Faculty Higher Degrees Committee through the appropriate Departmental Board. 
• The Faculty Higher Degrees Committee shall recommend and submit the student’s progress report to the Academic Board for publication. 
• A student who fails to submit a progress report within a six-month period of study shall receive a written warning from the Chairperson of the Department. 
• No break in the normal continuity of study shall be permitted, except by permission of the Senate on the recommendation of the Faculty Higher Degrees Committee. 
• A student who fails to submit a progress report within a twelve-month period of study shall be regarded as having had a break in the normal continuity of study and may be deregistered from the programme. 
• A full-time student may be engaged in limited teaching at the University. 
• A student who is employed outside the University, or a staff member employed in the University, other than on the research programme for which he/she proposes to be registered, may normally be accepted for registration only on a part-time basis.
• If a student does not begin his/her studies for the Master of Philosophy or Doctor of Philosophy Degree within one calendar year from the date of approval, his/her registration shall lapse, and he/she will be required to re-apply to the University if he/she still desires to proceed. 
• A student may be required, as part of their Programme, to complete elements of course work to enhance their research studies, provided that such course work shall amount to not more than 25% of the minimum period allowed for the full programme. 

POSTGRADUATE   DIPLOMAS   AND   MASTERS  DEGREES BY COURSEWORK

Postgraduate diplomas and Masters Degrees by Coursework shall be awarded in the categories; distinction, merit, credit and pass.

The following Grading Scheme shall be used for the Modules and Programmes:

80% and above -           DISTINCTION  (D)

70% - 79%        -           MERIT           (M)

60% - 69%        -           CREDIT         (C)

50% - 59%        -           PASS             (P)

Below 50%        -           FAIL               (F)

MASTER OF PHILOSOPHY DEGREES 

The Master of Philosophy Degrees shall not be classified.

DOCTOR OF PHILOSOPHY DEGREES 

The Doctor of Philosophy Degrees shall not be classified.

HIGHER DOCTORATE DEGREES 

• 9.3.6  A candidate may submit as subsidiary matter in support of his/her candidature, any publications or contributions to the advancement of his/her subject which he/she may have published independently or jointly. In the event of a candidate submitting such subsidiary matter, he/she shall be required to state fully his/her own share in any joint work. Where there is a substantial computing content in the thesis, a
  machine readable
  copy of the source programme shall be submitted together with the copies of the thesis. 
• 9.3.7  After the completion of the examination process, a candidate shall submit four copies of the successful thesis which shall be bound in accordance with University Regulations.

•  A candidate who fails to satisfy the examiners in terms of the Faculty Regulations may be required by the Senate to ‘repeat’ or to ‘withdraw’. 
• ‘repeat’ means that the student may apply for readmission into the same Programme  and  his/her application shall be considered through the normal  procedures. This measure would normally be taken in respect of a student who has failed in a Programme. Such a candidate shall be re-admitted only if a place is available after normal entry candidates have registered.   If a student is repeating a module(s), he/she shall only be credited with the marks obtained   during  the ‘repeat’ examination. Nevertheless  where this is provided in the FacultyRegulations a ‘repeat’ student may be exempted from re-attendance and re-examination in  any  module(s) in which he/she previously passed, or may take another approved course o other approved modules instead of the module(s) previously passed. Exemptions shall be granted only in those cases where a candidate has scored credit or better pass.
• ‘withdraw’ means that the student shall withdraw from the University. This measure would normally be taken in respect of a student who has either failed in two programmes failed overall twice in one Part of one Programme. Once ‘withdrawn’ the student shall not apply again for admission until after a period of two years has elapsed.
• Where a dissertation or a project is prescribed in any programme, candidates shall be informed in advance of the deadline for submission of such dissertation or project. Unless prior
  permission for an extension of this deadline has been granted by the Academic Board, any candidate who fails to meet this submission deadline shall normally fail and would be required to repeat the dissertation or project. A candidate who fails the dissertation or project but obtains a mark of 40% - 49%  shall on the recommendation of  the Examiners, be permitted to submit the dissertation or project at a later date, normally within three months of the publication of the results. Unless otherwise determined by the Senate, the maximum mark allowable for such referred work shall be 50%.

Any candidate who, having failed to satisfy the Examiners, is required to withdraw from the University or discontinue a programme, has a right to appeal. 

• A committee shall be established by the Senate to consider such an appeal. 
• Any candidate who wishes to lodge an appeal against withdrawal or discontinuation must do so in writing to the Registrar within 21 days after the publication of the Examination results. 
• On appeal, the candidate must state clearly the grounds of the appeal.  Medical grounds must be substantiated in writing by a medical practitioner registered in terms of the
• Health Professions Act. Any other evidence which the candidate wishes to submit in support of his/her case must also be lodged with the written appeal. 
• The Registrar will refer all timeous appeals to the Appeals Committee  for consideration. 
• The Appeals Committee will consider, as legitimate grounds for appeal, new evidence of mitigating circumstances (except mere lack of diligence or other fault on the part of the student) which was not previously available to the Examiners. Extenuating circumstances of a force majeure’ nature, which explain and are directly relevant to the student’s academic performance and which he/she could not reasonably have been expected to have foreseen or avoided, will be considered. 
• The Committee shall be empowered to hear an appellant orally and to seek all such information or evidence as it may consider pertinent. 
• No right to an automatic oral hearing is conferred upon appeals and the University will not reimburse any expenses incurred by an appellant in making a personal appearance
• before the Committee. 
• The Committee shall make recommendations in each case, as it deems appropriate. Its recommendations shall be submitted to the Senate for approval, or to the Academic
• Board or the Vice-Chancellor on behalf of the Senate for  consideration.

• the candidate will not normally be exempted from presenting a thesis or dissertation where such is prescribed. 
• the award of an Aegrotat Degree shall be without classification. 
• Where a student qualifies for an Aegrotat Degree, he/she may opt instead to write a special examination in order that an overall grade may be determined and formally credited to the student. Application for such an option must be submitted in writing to the Registrar not later than four weeks before the scheduled examinations. 
• The Senate may require any candidate, irrespective of his/her Programme or Faculty, whose examination  performance has been adversely affected by sufficiently substantiated circumstances of ‘force majeure’ nature to write a special examination at an appropriate future date, normally not later than three months after the date of the last examination missed. In such a case, unless otherwise stipulated by the Senate, the mark obtained in the special examination will be counted in the overall  assessment for   purposes of degree classification.
• A candidate who wishes to be considered for an Aegrotat Degree must apply in writing, together with written substantiation for his/her case, to the Registrar normally within ten days of the end of the University Examinations for the Programme concerned. Appeals which are submitted on medical grounds must be supported by a certificate from a medical practitioner registered in terms of the Health Professions Act.
• A candidate who is awarded an Aegrotat Degree  may not re-enter the examination for that same degree, but shall be eligible to apply to proceed to an appropriate higher degree.

Definition 

Plagiarism is the unacknowledged use of another person's material or ideas.  As such, plagiarism is an academic offence in the sense that theft is in ordinary daily life.

• Recommendations on the severity of the penalty shall be determined by the appropriate Departmental Board or Board of Examiners.  Cases of plagiarism shall be

handled in the following manner:- 

Minor  Cases  of  Plagiarism 

• FIRST OFFENCE: In the case of plagiarism being discovered in a piece of work such as an essay or laboratory report or Dissertation the student shall get a Chairman's warning but shall be given an opportunity to re-do and re-submit an acceptable piece of work after one week and shall be awarded a maximum of 50%. 
• SECOND OFFENCE: The student shall get a Dean's warning and shall be awarded a mark of zero for the submitted work.
• THIRD OFFENCE: The Senate shall take disciplinary measures such as suspension or expulsion of the student who will have been awarded a mark of zero.

 
Major Cases of  Plagiarism 

In the case of plagiarism being discovered in a project at the end of the year the candidate shall be denied the opportunity to resubmit the project, but will be required to submit a new project.                    

• The new project shall be submitted not later than June of the following year.
• The new project will be awarded a maximum mark of 50% 
• In the case of plagiarism being discovered in a project for the second time and after resubmission, a mark of zero shall be awarded and recorded, and the Senate shall take disciplinary action either to suspend or expel the student.

POSTGRADUATE DIPLOMA AND MASTERS DEGREE BY COURSEWORK

• Results shall be determined by the Senate on the recommendation of Faculty Boards of Examiners. 
• Departmental Panels of Examiners shall comprise all full-time lecturing staff in that Department, the External Examiner(s) and, where appropriate, as determined by the Departmental Panel, Part-time Lecturers for the course/subject concerned.
• Faculty Boards of Examiners shall consist of the Dean and Deputy Dean of the Faculty, the Chairman of each Department, the External Examiner for the Department and normally one other academic member of the Department, nominated by the Departmental Panel from each Department involved in the subjects for that examination. 

• agree, for each candidate, marks in terms of percentages, for continuous assessment, for the dissertation where applicable, for the formal examination and overall coursework in terms of the Faculty Regulations for courses.
• recommend to the Faculty Board of Examiners whether a candidate should pass or fail the relevant module(s) and subject(s) taken, and recommend the category of passing.
• where subject/module prizes are available for award, make recommendations for the award these prizes.

• The Registrar shall be responsible for the publication of the results of University Examinations as approved by the Senate.
• Results lists shall be published individually to the student’s web portal, and where necessary,  shall be posted on University Notice Boards.  The Registrar may post to each candidate at his/her registered  address, a copy of his/her individual results.

On leaving the University each student may obtain, on application to the Registrar, one copy of a  formal transcript of his/her complete  academic record at the University.

The award of Degrees of the University shall be subject to approval by the University Council.

Candidates completing the requirements for such award will be entitled to receive a formal certificate of the University, bearing the University seal and signed by the Vice-Chancellor and the Registrar, confirming the award. 

Three letters and four figures 

Three Letters 

-   First letter stands for the Faculty.

-   Subsequent two letters stand for the department. 

Four Figures 

First “digit” or figure from the last letter denotes the year of study i.e. 

PART I               CODE 1 

PART II              CODE 2 

PART III             CODE 3 

PART IV             CODE 4 

PART V              CODE 5